eBECAS version 9 Student Web Portal + Teacher Access

What is the Student Web Portal: eBECAS v9 Web Portal provides access for your students to the eBECAS College administration system data via the internet, using a internet browser. The eBECAS version 9 web portal is designed for quick web access for students, from home or away from the College, and reduces the demand on staff to answer front desk inquires and telephone calls.

What do the students see? Students are able to see news, personal communications from staff (administrative notices and warnings), classes, results, attendance and financials including invoices and outstanding fees.

How this is done? EIT provides an application that synchronizes data between your internet database and your College's eBecas database so students can login via the internet and see their own information. Each College's student web portal includes the Colleges own graphics and branding.

What is Teacher Access? With eBECAS version 9, we provide with the Stdeunt web portal, the facility to mark attendance / enter absence and enter and view results.

eBECAS Version 9 Web Portal Price

The price of supplying and hosting the eBECAS Web Portal is based on the number of eBECAS College licensed users. While the web portal is designed for Students, there is no charge associated with the number of students accessing the web portal. eBECAS web portal provides for unlimited student access.

Students who are enrolled in a eBECAS College have access to College News, Messages, display their contact details, their course enrolments, classes, fees, results and absences.

• eBECAS web portal version 9 - 5 user - $1500 per annum
• eBECAS web portal version 9 - 10 user - $2000 per annum
• eBECAS web portal version 9 - 15 user - $2500 per annum
• eBECAS web portal version 9 - 20+ user - $3000 per annum

Additionally we provide Tecaher access to to mark attendance / enter absence and enter and view results.

The annual license is designed to align with the eBECAS version 9 annual license.

* price subject to change without notice, and does not include local taxes.

Student Webportal Details

Each College is given a web address that can be used to access your College website. There are 2 separate logins for each College. A web portal student login and an administrative login.

1. Student login

If a student has not already used the eBECAS Student Portal, then they must use the lower button and register. Registration requires the student to enter their full eight character student number and first name. An email will be sent to the student's email address which contains an autogenerated password.

If the student has their student number and password, they can login. After login the first screen displayed is the Student News:

The Student news is entered by the College and is updated using a separate administrative account provided for each College to tailor their news for all students. The News items can include html references to other sites.

As well as new items displayed, on the top right corner, fees outstanding and the total number of unread student messages.

The My Messages area displays any messages specifically for the student. The student can also send a message to the College from the Student Portal. The email address for student messages to be received can be setup by the College.

The My Details area displays the address and contact details that the College has on file for the student. The student can edit and change or correct the details. This is not automatically changed, but an email is sent to a administrator College defined email address with the change details, for the staff using eBECAs to check and update. Any updates entered into eBECAS is automatically updated and synchronised with the website student details.

The My Classes lists both Language and Academic Student Classes. A student can be enrolled in multiple courses so a selection can be made to display the Classes for a particular enrolment. The enrolment start and end date is also displayed.

The class details for Language Classes, include session name, class name, room and teacher, and overall english level of the class.

If any fees are outstanding and due, the invoice amount and due date are listed.

The course name, course code, start date, end date, current attendance and overall attendance and course status are listed for all courses.

The Academic Course subject / module result is displayed for the enrolment.

The date and time in hours (including decimal places) of any absence is listed.

The password can be changed by the student.

2. Administrative login

The administrative login is for College administrators. After opening the screen, please enter the admin username and password. The web address, account name and password will have been given to you in a separate email. The login screen is displayed below:

Portal Administration

The Portal Administration page is displayed, where you can update your institute name, logo and look and feel preference.

College News

You can add news items for display on the student webportal.

(Language) Class Times

Class Sessions are mapped to session codes and times.

**New** Student Details Search

The administrator can now search for a student in the webportal database. You can search by student number (last digits matching), first name and last name.

**New** Student Details

The administrator can now search for a student in the webportal database. You can search by student number (last digits matching), fist characters of first name and/or last name.

The matching students are listed. Notice if the display of the student number and name, date of birth and whether the student has registered for the webportal. You can reset and resend the password to the student, and display student details that will be displayed for the student by selecting the student number.

The student details shown include name, local and other (overseas) address, local and overseas phone, mobile and email. The fees tab, which shows any outstanding invoices, and the enrolments tab, enrolment details.

**New** Enrolment Details

Selecting the Enrolment tab, displays the enrolment details. This shows what a language class looks like. Language results are not posted, although absence dates and times are. Academic courses display results, absence dates and times.