eBECAS version 10 - User Roles

The purpose of this documentation is to provide the steps needed to setup eBECAS version 10 users and allocate their user roles.

Security

Security comprises Users, Teachers and Roles.

There are 2 types of users, Administration and Teachers.

Administrative Users are licensed annually. eBECAS is license by a College Group for a maximum number of users. A user must be licensed and marked active to enable a user to log in. The user generally uses their email address to login with a password. The number of users licensed by the College Group is the number of users marked active (the number of licensed users is not related to the number of users concurrently logged in). If a College annually licenses 10 users then there can only be 10 users marked as active and able to login, irrespective if they are logged in or not.

Teachers There is no restriction on the number of teachers that can use eBECAS. Teachers are restricted to view classes and mark attendance for students who study in their classes.

Roles

Roles are profiles setup by your College to limit access to areas for administrative users. A Role is a named set of attributes that enable users to view, edit, add, delete, modify areas within eBECAS. A user can have one or more Roles attached to their user profile.

Specifying a new Role

Add the Role name/description, then Save. Move to the option Functions, then select New - Functions. The Find - all the user function options are displayed.

You can select individually the options to be a part of the Role or multi-select options from the grid (select, key shift, move to new entry select) or (select, key ctl, select each line required) then Save or Save and Close. The Role options are then populated.

Make sure you save and close the Role options. The new Role can now be assigned to one or more users, which enables those buttons and actions for those users.

Users

Users details are entered and include name, gender etc. Email address MUST be specified and used for the login.

Select the Security option to specify the users password.

The Roles are the sets of options that the user is enabled to use. Press New - Role to select previously added and defined Roles (see above).